---
title: Reporting
description: "*Menu path: Tools > Create Report* *or: right-click on selected items in view and select Create Report* The reporting tool creates PDF, HTML, RTF, DOCX (Word), XLSX (Excel) and XLS (Excel) files based on items currently present in the [view](https://datacrow.org/docs/views/).…"
url: "https://datacrow.org/docs/reporting/"
updated: "2023-03-24"
category: Reporting
---

# Reporting

*Menu path: Tools > Create Report*
*or: right-click on selected items in view and select Create Report*

The reporting tool creates PDF, HTML, RTF, DOCX (Word), XLSX (Excel) and XLS (Excel) files based on items currently present in the [view](https://datacrow.org/docs/views/).

![](https://datacrow.org/wp-content/uploads/afbeelding-69.png)

To generate a report;

- First select the *Report*itself from the drop-down.
- Select the *Report format* from the drop-down.
- Select a target file
- Press "run" to start the report generation.

The report tool will let you know what it is currently doing and when it has completed generating the report. It can be a lengthy process when a lot of items need to be added to the report.

![](https://datacrow.org/wp-content/uploads/afbeelding-70.png)

You can use the Open Report button to open the report. In my case it's a very small PDF containing the Music Album details of one item;

![](https://datacrow.org/wp-content/uploads/afbeelding-71.png)

Note that the drop-down box with the *Reports* can be extended with your own. The reports are [JasperSoft](https://www.jaspersoft.com/)Report files. There is a [report creation guide](https://datacrow.org/docs/creating-custom-reports/) available to help you in creating your very own reports. You will need to install the [JasperSoft Design Studio](https://www.jaspersoft.com/) which is a free tool.