Since Data Crow 3 it is possible to create your own modules. I have had many requests to add additional modules like a coin and a wine module. Using the module creation wizard you can now easily create the modules you are missing from the standard Data Crow installation. Additionally you can change existing modules by adding new fields for example. Using the module creation wizard you can quickly create a new module. This manual has been created to ensure you can create the module you need.

General Tips #

• Always create a module in a clean installation of Data Crow. Just install a version of Data Crow to a different location then your production version. In this new and empty version you can experiment without having to worry about messing up your current installation. How to do this? Navigate to [Settings > Change Folder] and select a new user folder for testing purposes.
• You can share a module with someone else or copy a module you have created in your test installation to the production version. Use the [Modules > Module Export Wizard] to export your module. Import the module by at any other Data Crow installation by using the [Modules > Module Import Wizard]
• Describe on a piece of paper the fields you will need. Also define if you need lists of options a user can select from. You can create managed lists within your module. Meaning you can define a field called “genres” and make the content (the genres) manageable from within Data Crow.
• If you want to use lists as described in point 3, create the modules which will hold the items first. Most common these will be simple property modules for items like categories, genres, etc. Items of these modules have a name and an icon, nothing else. This will be explained further on in this document. Just remember that the fastest way to create your module is from the bottom to the top.
• Make sure to visit the field settings for your newly created modules. For example; the “is descriptive” setting determines the label of your items. This label will be used to display your items in the views, the grouping pane and in the reference fields.

Module Types #

One of the first things you need to know is what every module type is and what it can be used for. There are three types of modules; property modules, media module and ‘other’ modules. The type of module determines how the module can be accessed and which predefined fields a module has. Predefined fields (such as the ID) cannot be removed from the module (though they can be hidden using the normal field settings editor).

Property module type #

A property module is the simplest module type. Examples of property modules are the movie and music genres, the software category, the storage media and the platforms. Important to note is that a property module can’t have any reference fields and can’t have a picture field either. A property module will never show up in the module bar. In fact it will not show up anywhere until used within another module. Its existence depends on other modules. This will be discussed later on in this document when we get to the field creation. When a property module has been used within another module you can manage its items via the [Administration] menu. Note that this is the [Administration] menu of the module using this property module.

Among other, system related fields, the following fields will always be present for property modules:

• Alternative Names (for synonyms of the same items)
• Name (name of the item)
• Icon (icon to represent the item)

Media Module Type #

This type of module is a fully functioning module. After its creation it will show up in the module bar from where it can be opened and used. Items created within this module can also be managed by using the media module. The media module allows all items from modules of type “Media Module” to be shown in one overview. Among other, system related fields, the following fields will always be present for media modules:

• Countries (Countries where the item was released)
• Languages
• Description (item description, long text)
• Location (free form location description of the item)
• Rating (10 star based rating)
• Title (title of the item)
• Year (year of release of the item)

Person Module Type #

The Person Module type has all the fields required for registering person information. Just as a property module will never show up in the module list neither will a person module. Person modules need to be used by other modules to be become apparent as a sub-module (see field creation chapter). Among other, system related fields, the following fields will always be present for person modules:

• Webpage
• Description
• First name
• Last name
• Name (the full name of the person)
• Photo
• Tags (tag word registration)

‘Other’ Module type

The other module type is almost the same as the media module type. The only difference is that it has less predefined fields (such as rating, title) and its items cannot be managed by using the media module. Only system related fields are added for modules of this type.

Creating a New Module #

There are two ways to create a new module. One way is to manually create a XML file which describes the module and its fields. The second and easiest way is to use the module creation wizard. This document will describe the creation process using the wizard. Start the wizard: [Modules > Create Module Wizard]

Step 1: selecting the Module Type #

As described in the previous chapter you need to select the correct module type for your purposes. This information cannot be changed at a later stage.

Step 2: enter the Basic Module Information #

In this step you have to enter the basic information for the module such as its name, its icons and a description. Most of this information can be changed after the module has been created. Below you find an overview of the information you have to fill here and whether this information can be changed at a later stage or not.

Field	Description	Can be changed later?
Name	Name of the module. Example: Coins.	No
Item name	Name of an item belonging to the module. Example: Coin.	No
Item name (plural)	Plural name of items belonging to the module. Example: Coins.	No
Items can be lent to other persons	Indicates if the loan system should be activated for this module. If so, contact persons can lend items belonging to this module. This option is not available for property modules.	Yes
Items represent actual files	This adds file managements features and the necessary fields for file registration: filename, file size, file hash and file hash type. This enables the Drive Manager functionality for your created module.	Yes
Items can be assigned to a container	Adds a container field (where is the item located?). Having this field present will allow the item to be represented in the container module.	Yes
Description	A short description of this module. The description is shown when you move your mouse over the module in the module list panel.	Yes
Icon 16×16	Small icon. This icon is used for the item form, reports, the table view and various settings panels.	Yes
Icon 32×32	Large icon. This icon is used for the module list panel.	Yes

Step 3: creating Fields #

The third step of this wizard is where you can define the fields for your module. These fields will hold the information for each of your items. In the upper part of the screen you can see the predefined fields for the module. These fields are fixed and cannot be removed or changed. In the lower part all fields are shown which have been defined by you. To create a new field you click the “Add Field” button. To remove a field you select the field in the list and press the “Remove Field” button. You can only remove fields from the “New Field” section.

Adding a new Field #

After clicking on the “Add Field” button a dialog is opened. This dialog is used to define / create your field. It is very important to know that created fields cannot be changed at a later stage. They can only be removed and recreated. The information to enter is detailed below.

• Name The label for this field.
• Field type Indicates what kind of value the field can hold and how it’s displayed. Each of the options here will be discussed in the next chapter.
• Referenced module In case you have selected one of the reference field types the referenced module list will appear. This is where you select the (for example) property module you have created such as a “Status” module. The referenced field will show all the items contained within the referenced module.
• Can be searched? Indicates whether users should be able to search on this.
• Required? Indicates whether it is mandatory for the user to fill this field. This can be changed using the [Settings > General Field Settings] option from within the Data Crow application.
• Descriptive? Data Crow needs to know how to describe the item of a module; what is the name of the item. By checking one (or multiple) fields as a descriptive field its content will be used to describe the item. For example, the title field of the book module is the descriptive field. This can be changed using the [Settings > General Field Settings] option from within the Data Crow application.
• Is key field? In case Data Crow has been configured to check whether an item is unique before saving it Data Crow will compare items based on the content of the key fields. Internally items are always unique as an item always has a unique identifier assigned. This can be changed using the [Settings > General Field Settings] option from within the Data Crow application.
• Item form tab Here you can indicate on which tab of the item form the field should be displayed. This can be changed by using [Settings > Item Form Settings] at a later stage.]
• Maximum text length. The maximum length of the value to enter. Only applicable and shown for text fields.

Field Types #

The field type decides what kind of value you are going to store in the field (number, text, etc), how it will be displayed and it even determines how other modules are displayed!

Field Type	Description
Checkbox	Stores a yes / no value.
Date Field	A date field with a calendar or date selection.
Decimal Field	Numeric field, decimal representation. The representation of the value (example: 1,000,000.00) depends on the locale settings.
File Field	A simple file field. Contains a browse button.
File Launcher Field	Can store a filename and is able to launch the associated file using the launch button. A file can be selected by using the browse button.
Number Field	Numeric field (example: 1000000).
Picture Field	Holds an image and is displayed in a separate tab of the item form.
Rating Field	A 10 star-based rating field.
Reference Field, Dropdown	This field allows you to select items belonging to another module. The items of the module are displayed in this list. The module from which the items should be displayed should be selected as the referenced module. A good example of such a field is the storage medium field of the software module.
References Field, Multi-select	Same as above but allows multiple items to be selected. Example: the countries field of the Software module.
Text Field, Multi-line	A large text field.
Text Field, Single-line	A single line text field.
URL Field	This field stores HTTP(s) URLS and is able to launch them in your browser.

Creating a Reference Module #

Referencing one module from another is done through the field creation. Creating a reference has implication in how modules are shown within Data Crow;

• Property module; not shown until referenced. Shown in the [Administration] menu after it has been referenced. One property module can be referenced by multiple modules.
• Person module; not shown until references. One person module can be referenced by multiple modules.
• Media and Other module; shown in the module list as a main module (just like the Movie, Book and Software module). The selected module can be removed from the main module list after which it will be shown in the drop-down as a sub module (for example the Developers module is only shown  as a sub-module of the Software module); Only media / other module can be referenced by multiple modules.

Reference Module #

As shown above you have the option to use information from other modules in your own module. It is very common within Data Crow to use other modules to allow list content to be edited. Deciding to reference another module will also change the way that module is displayed. How do you create a reference to another module? Simply by creating a reference field (“Reference Field, Single-Select” or “Reference Field, Multi-Select”) to another module. The screenshot below depicts adding a languages field to the software module. As a field type the “Reference Field, Multi-select” has been selected. The module “Language” is used to fill the content of the Languages field. This is essential; you first create the referenced module (Language in this case) and then you add a field to the main module (Software in this case).

Referencing a Property Module #

The property module type has been described earlier. One of the most important things to know is that this module will only be displayed once it has been referenced by another module. After you have created a reference to a property module it will become available from the [Administration] menu. A menu option called [Maintain <item name>] will be shown there. Using this option you can manage the items for this property module and thus also the available content of the reference field. In the example below a references field was created to the Language module for the Software module. The languages can now be maintained through the [Administration] menu of the Software module.